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Scholarly Communication

Open Access

Contact Information

Beth Tillinghast
Project Director
(808) 956-6130


Frequently Asked Questions About ScholarSpace


Who can add content to ScholarSpace?

Any University of Hawaii at Manoa (UHM) faculty member or researcher can add content to ScholarSpace. Content must be added to an existing Community. Learn more about submitting to ScholarSpace.

What is a ScholarSpace Community?

A ScholarSpace Community is an administrative unit at UHM that produces research, has a defined leader, has long-term stability, and can assume responsibility for setting Community policies. Each Community can contain one or more Collections. Communities can also contain Sub-communities, which in turn house Collections. Learn more about the ScholarSpace structure.

Departments, Labs, Centers and other UHM units can establish Communities in ScholarSpace according the UHM Community & Collection Policies and Guidelines. Each Community must be able to assign a coordinator who can work with ScholarSpace staff.

What kind of content can I add to ScholarSpace?

ScholarSpace accepts all manner of content in a variety of digital formats. Some examples are:

How does ScholarSpace preserve digital material?

ScholarSpace identifies two levels of digital preservation: bit preservation, and functional preservation. Bit preservation ensures that a file remains exactly the same over time - not a single bit is changed - even as the digital formats and physical media evolve. Functional preservation ensures that the material continues to be immediately usable in the same way it was originally - the file will change over time - while the digital formats and physical media evolve. Some files can be functionally preserved using straightforward format migration (e.g., TIFF images or XML documents). Other file formats are proprietary, or for other reasons are much harder to preserve functionally.

At UHM, for the time being, we acknowledge the fact we cannot predict or control the formats in which faculty and researchers create their research materials. Faculty use the tools that are best for their purposes, resulting in materials of a variety of file formats. Because of this we've defined three levels of preservation for a given format: supported, known, or unsupported.

All three levels will be bit preserved so that "digital archaeologists" of the future will have the raw material to work with if the material proves to be worth that effort.

Contact your Community's ScholarSpace administrator or write if you have questions about ScholarSpace policies.


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Appreciation is given to the University of Oregon and Massachusetts Institute of Technology for providing some of the information on these pages.

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