The UHM Library administers eVols at UHM. Outlined below are the range of services the Library provides to eVols Communities.
The eVols Basic Service includes both Core Services and Management Services:
Additional services may be offered at a later date through a eVols Premium Services on a fee-for-service basis.
eVols offers faculty and researchers a flexible, easy-to-use submission process. A faculty member or designee simply completes a brief submission form and grants permission for eVols to distribute and preserve the work.
An authorized submitter to eVols can do the following:
Communities can use a customized workflow process to control how new submissions are reviewed and approved for that Community's Collections. When we initially set up a eVols Community, we will establish these submission workflows, as well as the reviewer, metadata editor, and coordinator roles for each Community.
Through the submission workflow process, reviewers, metadata editors, and coordinators can:
Core Repository Services
eVols provides storage and preservation management services to ensure the longevity of deposited materials. Users should be assured that content submitted in supported formats will be accessible even when the original application in which it was created is obsolete and the means to access it are inoperable.
Note that UHM faculty, researchers, departments, labs, and centers do not have to download or run eVols on their servers. The UHM Library runs and maintains the eVols servers for all UHM Communities. You use a web-based submission and search interface to access eVols.
For each submission to a eVols Collection, eVols:
Core Repository Quotas
A community's initial storage quotas are based on the size of the eVols Community as determined by the UHM Library. Thereafter, the quotas will be reviewed on an annual basis, at which time UHM Library reserves the right to alter the quotas as dictated by demand and resource availability. Communities with greater storage needs will need to contact eVols administration at email@example.com.
Here is the current storage allocation for eVols Communities:
|Number of Submitters||<50||51 - 149||>150|
|Number of Documents per Year||300||600||1000|
|Average File Size||1 MB||1 MB||1 MB|
|Annual Storage Limit||300 MB||600 MB||1000 MB|
|Total Storage After 5 years||1.5 GB||3.0 GB||5.0 GB|
Community Management Services
Services are provided by UHM Library to help faculty and researchers manage their Communities in eVols. These services include consulting and applied services tailored to each eVols Community at UHM. Library staff will provide guidance in developing a Community or Collection's workflow process, metadata requirements, and distribution policies, as well as launching a custom eVols Community homepage. A standard set of online reports will also be made available to each Community to help manage its Collections.
The UHM Library will manage all aspects of the Community set-up process, including:
End-User Support Services
See the eVols FAQ page for answers to routine eVols support questions.
If you're a UHM researcher who wants support information, please contact us at firstname.lastname@example.org.
System Management Services
These services are the back-office support for eVols, working to ensure optimal system performance and high availability. The UHM Library will provide a comprehensive set of technical services for eVols system operations, including:
Contact your Community's eVols administrator or write email@example.com if you have questions about eVols policies.
Appreciation is given to the University of Oregon and Massachusetts Institute of Technology for providing some of the information on these pages.