Digital Repository Librarian
eVols is a partnership between eVols Communities, the University of Hawaii at Manoa (UHM) Library, and UHM administration. eVols content consists of Collections produced by institutions or agencies in Hawaii and beyond, which are managed, preserved, and distributed by UHM Library through eVols. Some of the collections will be subject to institutional guidelines defined by UHM administration. As in all partnerships, it is important that all eVols stakeholders understand and agree to the policies, guidelines, and procedures required to build a eVols repository. The following policy statements have been developed over a period of time with input from various parties.
A eVols Community is an administrative unit that produces research or has guardianship over research, documents, or special collections; has a defined leader; has long-term stability; and can assume responsibility for setting Community policies. Each community must be able to assign a coordinator who can work with eVols staff.
An eVols Community agrees to:
An eVols Community retains the right to:
eVols agrees to:
eVols retains the right to:
UHM agrees to:
UHM Library foresees times when it may be necessary to remove items from the repository. Under some circumstances items will be removed from view, but to avoid loss of the historical record, all such transactions will be traced in the form of a note in the «Description.provenance» field of the Dublin Core record. The content of the note will be one of the following:
Because any eVols item that has existed at some time may have been cited, we will always supply a "tombstone" when someone requests a removed item. This information will include the original metadata (for verification) plus one of the above withdrawal statements in place of the link to the object. The metadata will be visible, but not searchable. These items will also be made unavailable for metadata harvesting.
Return to all policies and guidelines.
Contact your Community's eVols administrator or write firstname.lastname@example.org if you have questions about eVols.
Appreciation is given to the University of Oregon and Massachusetts Institute of Technology for providing some of the information on these pages.