What are the Priorities for Using UH Mānoa Library Conference and Multi-Purpose Rooms?
*“Sponsored by the Library” means that an event has been arranged by an administrator, faculty member, or staff member of the UH Mānoa Libraries and the reservation has been approved in accordance with internal guidelines.
Requests by non-Library UH Mānoa faculty to use Hamilton Library’s conference and multi-purpose rooms are granted on a space available basis no more than 30 days in advance. Conference room A153 and multipurpose rooms 301 and 401 are the only rooms that may be requested by non-Library faculty. Rooms are available Monday-Friday only; they are not available on weekends, holidays, or during periods when the Library is closed. Requests may be submitted to the Library Administration using the request form. A description of each room and its equipment is available below.
Non-Library UH Mānoa faculty may use rooms for instructional purposes as follows:
Pick up and drop off keys at Hamilton Library’s Administrative Offices (HL 112) between the hours of 8:00 a.m. and 4:30 p.m. If you cannot pick up or drop off keys within those hours, you need to make special arrangements.
Computers in some classrooms may require setup in advance. Please indicate on the request form if a particular hardware or software configuration is needed. Call 956-2478 for assistance if you encounter problems with hardware or software. Be aware that computer support personnel only work during regular business hours and will not be available to troubleshoot equipment in the late afternoon or evening.
Food and beverages are prohibited in classrooms unless they have been approved as part of the room request. Food may be provided through campus dining services or through a private vendor, but individual attendees may not bring food or beverages into the library. You are responsible for meeting caterers at the Hamilton Library entrance when food is delivered and for making sure that caterers pick up the remaining food at the end of the day. Caterers may not park vehicles in the Library’s loading dock, even for a short period. You are responsible for cleaning up the room, restoring it to its previous condition, removing trash, and depositing it in receptacles outside the building. Food rubbish may not be left in the room. Event participants may not take food outside the room.
Keep the door(s) to the room closed to keep the noise at a minimum. If tables, chairs, or other furniture are moved, they must be restored to their previous locations. Turn off all lights and shut down computers at the end of the class.
Faculty members who fail to adhere to these guidelines may not be allowed to use Library classrooms in the future.
Hamilton Library A153 (Yap Conference Room)
Hamilton Library Multi-purpose room 301
Hamilton Asia Collection Multi-purpose room 401
These guidelines were adopted on February 14, 2013 by the Library Departmental Council.