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Publishing Options - Managing Your Copyrights

The agreement that you sign with your publisher will often specify the ownership of legal rights to your publication, and many standard publishing agreements shift the copyright to the publisher. The copyright provisions in your agreement can make a profound difference to the value and usefulness of your scholarship. For you to control and optimize access to your work, you must retain the rights you need.

Search for publisher and journal copyright policies in the SHERPA/Romeo database. Some data in Romeo may not be current, so always double check with the publisher.

If you receive funds from the National Institutes of Health, you must make sure your publication agreements allow you to comply with the NIH's Public Access Policy. More.

Your Rights

You May Be Signing Away Your Rights
In many disciplines, publication agreements typically require the author to assign the copyright in full to publisher. These agreements today are often seen among scholars as overreaching. They take all rights from authors, and the publishers sometimes use the copyrights to prevent access to the publication. Researchers often find that they cannot even use their own articles for teaching or as the foundation for future books and other projects. Moreover, when publishers hold all rights, publishers can authorize republication and other uses of your work that may be objectionable.

You Could Lose Control of Your Work
Here are some real situations that have arisen after the author of a book or journal article has assigned the copyright to the publisher:

Publishing Agreements

What You Want From a Publishing Agreement
A good publishing agreement will not only protect the integrity of the work and the reputation of the author, but it will enable the author and readers to make reasonable and constructive uses of the publication for teaching, research, and other beneficial activities. An innovative agreement can anticipate problems, such as the situations described above, and outline when and how the scholarly work may be reused by the author, the publisher, and even the public. A restrictive agreement, by contrast, can limit the use and value of the scholarly article, book, or other publication.

You Can Negotiate With Your Publisher
Most publishers are willing to negotiate with authors. It is worth your time to read your contract carefully and negotiate for the rights you need. More information how how to retain your rights can be found on University of California Berkeley’s Scholarly Communication site.

Here are links to a model Publication Agreement Amendment recommended by the UHM Desktop Network Services. Please contact us at if you have questions about the form. This form is also available in a Microsoft Word document.

Keep a Copy of Your Agreement
Many future questions about the use of your article may be answered by the terms of the agreement you sign. Be sure to keep a copy of all publication agreements in your permanent files. Copyrights last for decades, and you or someone else in the distant future may benefit from having a copy of your publication agreement.

Author Addendum
The SPARC Author Addendum is a legal instrument that modifies the publisher's agreement and allows you to keep key rights to your articles. The Author Addendum is a free resource developed by SPARC in partnership with Creative Commons and Science Commons, established non-profit organizations that offer a range of copyright options for many different creative endeavors.

Learn More

This work was originally created by Columbia University Libraries/Information Services Scholarly Communication Program and is licensed under a Creative Commons Attribution 3.0 United States License.

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