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Circulation (Borrowing)

The University of Hawai'i at Manoa Library, including Hamilton Library and Sinclair Library, is open to any individual who wishes to use materials in the library buildings. Almost all materials are available on open shelves for self-retrieval. Selected materials are kept in protective storage and may not be available to all library users, or may be available only for a fee to persons not affiliated with the University of Hawaii at Manoa (audiovisual media).


For questions
about Fines, Recalls, Renewals and other Circulation matters,
contact uhmlib@hawaii.edu or 956-7203
For information about borrowing from other libraries, see the Interlibrary Loan FAQ

The University of Hawaii at Manoa Library complies with the State Attorney General's opinion on library record confidentiality and the American Library Association's Policy on Confidentiality of Library Records.


See Libraries of the University of Hawai'i System Circulation Policy, Revised September 2005 for complete rules and regulations governing the circulation of library items (PDF document).



Overview

Circulation Policies - Hamilton and Sinclair Libraries
  1. Undergraduate Students of the University of Hawai'i System
  2. Graduate Students of the University of Hawai'i System
  3. Faculty and Staff of the University of Hawai'i System
  4. Affiliated Users
  5. UH Retirees
  6. Associate Members
  7. Community Borrowers
  8. Hawai'i State, City & Federal Agencies
  9. Research Organizations
Circulation Services & Activities - Hamilton and Sinclair Libraries
  1. Paying Overdue Fines
  2. Registering Your ID
    Find your UH number
  3. Checking Out Library Materials
  4. Returning Borrowed Items and Obtaining Receipts
  5. Renewing Checked Out Items
  6. Placing Holds or Recalls on Checked Out Items
  7. Can't Find an Item?
  8. Your Account Information in the Hawai'i Voyager Library Catalog
  9. Lost & Found Service
Special Categories of Materials
  1. Course Reserves
  2. Hawaiian and Pacific Collections
  3. Government Documents
  4. Wong Audiovisual Center
Reciprocal Borrowing for Faculty

UHM Faculty members are eligible for the Greater Western Library Alliance (GWLA) Reciprocal Circulation Program and the OCLC Faculty Reciprocal Borrowing Card. Find out more ...



Overview


Who may borrow Library materials?

What materials may be borrowed?

Where are materials checked out?

How are checked out materials renewed?

What are overdue fines?



Circulation Policies - Hamilton and Sinclair Libraries


1. Undergraduate Students of the University of Hawai'i System

UH undergraduate students may borrow materials with a valid UH System student ID card (UH Manoa, UH Hilo, UH West O'ahu, Hawai'i Community College, Honolulu Community College, Kap'iolani Community College, Kaua'i Community College, Leeward Community College, Maui Community College, and Windward Community College). Your card must be registered with the Library in order to borrow materials. The loan period is 28 days unless otherwise specified. Undergraduate student privileges include the following:


2. Graduate Students of the University of Hawai'i System

UH graduate students may borrow materials with a valid UH System student ID card. Your card must be registered with the Library in order to borrow materials. The loan period is 13 weeks unless otherwise specified. Graduate student privileges include the following:


3. Faculty and Staff of the University of Hawai'i System

UH faculty and staff may borrow materials with a valid UH faculty/staff card. Your card must be registered with the Library in order to borrow materials. The loan period is 26 weeks unless otherwise specified. Faculty and staff privileges include the following:


4. Affiliated Users

Affiliated Users include East-West Center participants, Research Corporation of the University of Hawai'i (RCUH) employees, and University of Hawai'i Foundation employees. Affliliated users may use their own program ID cards, registered with the Library, to borrow materials. The load period is 26 weeks.


5. UH Retirees

The UH Retiree card is available to retired employees of the University of Hawaii at no charge. Application forms are available at Hamilton Library. A memorandum from your department chair or campus personnel officer, signed and dated on official letterhead, stating that you are retired after working 10 or more years in the UH System must be submitted with the application. A maximum of 10 items may be borrowed and items may be renewed once. Audiovisual items may be used in the Wong Audiovisual Center at no charge or may be borrowed for a loan period of 7 days at the rate of $23 per item. The UH Retiree card may also be used at UH Hilo, UH West O'ahu, Kapi'olani Community College, Kaua'i Community College, Leeward Community College, Mau'i Community College, and Windward Community College. Some retrictions apply. Privileges do not include the use of intrasystem or interlibrary loans, computer labs, group study rooms, lockers, laptop loans, and remote access to restricted online databases. See the Chart of Cards Available to Non-Affiliated Patrons


6. Associate Members of the UH Manoa Library

Associate membership provides support for the Library and members receive the benefit of borrowing books. To apply for an Associate card, applicants must:

Membership privileges expire one year from the date of registration. The Associate member card can only be used at Hamilton Library and Sinclair Library. A maximum of 25 items may be borrowed and items may be renewed once. Audiovisual items may be used in the Wong Audiovisual Center at no charge or may be borrowed for a loan period of 7 days at the rate of $23 per item.

Privileges do not include the use of intrasystem or interlibrary loans, computer labs, group study rooms, lockers, laptop loans, and remote access to restricted online databases. Per the Visitor Policy, use of public access computers connected to the World Wide Web is limited to no more than one hour/day with signup and is subject to all library and university usage and computing policies.

See the Chart of Cards Available to Non-Affiliated Patrons


7. Community Borrowers

To apply for a library card, applicants must have a:

A maximum of 10 items may be borrowed and items may be renewed once. Audiovisual items may be used in the Wong Audiovisual Center at no charge or may be borrowed for a loan period of 7 days at the rate of $23 per item. Items on course reserve or which have a note indicating UH Manoa Only, UH System Use ONLY, or AV Center Use ONLY may not be taken out of the library by community borrowers. The Community card may also be used at UH Hilo, UH West Oahu, Kapi'olani Community College, Kauai Community College, Leeward Community College, Maui Community College, and Windward Community College.

Privileges do not include the use of intrasystem or interlibrary loans, computer labs, group study rooms, lockers, laptop loans, and remote access to restricted online databases. Per the Visitor Policy, use of public access computers connected to the World Wide Web is limited to no more than one hour/day with signup and is subject to all library and university usage and computing policies.

See the Chart of Cards Available to Non-Affiliated Patrons


8. Hawai'i State, City & Federal Agencies

The Research card is available to State, City and federal agencies for the use of their agency employees.

Application forms are available at the Circulation desks at Hamilton Library and Sinclair Library. A request on official letterhead from the requesting agency, with the name(s) and identification number(s) of up to two authorized borrowers, must be submitted with the application. Additional borrowers may be added for the fee shown. A maximum of 10 items may be borrowed and items may be renewed once. Audiovisual items may be used in the Wong Audiovisual Center at no charge or may be borrowed for a loan period of 7 days at the rate of $23 per item. Research cards may also be used at UH Hilo, UH West O'ahu, Kapi'olani Community College, Kaua'i Community College, Leeward Community College, Mau'i Community College, and Windward Community College.

Privileges do not include the use of intrasystem or interlibrary loans, computer labs, group study rooms, lockers, laptop loans, and remote access to restricted online databases. Per the Visitor Policy, use of public access computers connected to the World Wide Web is limited to no more than one hour/day with signup and is subject to all library and university usage and computing policies.

See the Chart of Cards Available to Non-Affiliated Patrons.


9. Research Organizations

The Research card is available to private organizations, schools, and other entities not affiliated with the University.

A completed Research Card Request and Agreement, the name(s) and ID number(s) of their authorized student(s) and/or employee(s) typed on the institution's/company's/entity's official letterhead, and the fee for each card is required. Research card privileges include services for one year. A maximum of 10 items may be borrowed and items may be renewed once. Audiovisual items may be used in the Wong Audiovisual Center at no charge or may be borrowed for a loan period of 7 days at the rate of $23 per item. The Research card may also be used at UH Manoa; Hawai'i, Kapi'olani, Kaua'i, Leeward, Maui, Windward Community Colleges; UH Hilo, UH West O'ahu.

Privileges do not include the use of intrasystem or interlibrary loans, computer labs, group study rooms, lockers, laptop loans, and remote access to restricted online databases. Per the Visitor Policy, use of public access computers connected to the World Wide Web is limited to no more than one hour/day with signup and is subject to all library and university usage and computing policies.
see the Chart of Cards Available to Non-Affiliated Patrons for details.



Circulation Services and Activities - Hamilton and Sinclair Libraries


10. Paying Library Fines

Library materials must be returned by the date due. Fines are assessed for overdue items. You may pay fines by phone at 808-956-7203 or in person at the Business Office in Hamilton Library or Sinclair Library. The Library does not have the capability to accept credit card payments online. You may pay by check made out to "University of Hawaii at Manoa Library" and send it to:

University of Hawaii at Manoa
Hamilton Library, Access Services, Room 101
2550 McCarthy Mall
Honolulu, Hi. 96822


You may pay your library fines and fees in-person at any UH System library, except as noted below.

To facilitate the prompt return of library materials, fines are assessed at the following rates:

11. Registering Your ID

You may register your ID online at http://library.manoa.hawaii.edu/ research/databases/IDReg.htm. Most requests will be processed in 2-4 business days, including verification of enrollment and/or University affiliation. For immediate service, please visit the Circulation Desk in Hamilton Library or Sinclair Library. Students at UH Manoa must validate their ID each semester at the Campus Center ID Office. Any card (faculty, staff, or student) may have to be registered if it is new, or re-registered in the event of a change of address or phone number.
Check your UH username or Find your UH number here.


12. Checking Out Library Materials

Take the item(s) to be borrowed and your valid Library ID borrower's card to the main Circulation Desk on the first floor in Hamilton Library or third floor in Sinclair Library. Check out materials from the Hawaiian and Pacific Collections, Government Documents/Maps Collection, or Wong Audiovisual Center at the service desks in those collections.


13. Returning Borrowed Items and Obtaining Receipts

You may return books borrowed from any library in the UH System to any other UH System library, however, please return the following items directly to the UH Library from which you borrowed them:

Return receipts are available upon request when items are returned in-person to a staff member at the Circulation Desk. Book drops are available at the front of Hamilton Library and Sinclair Library for after-hours returns. Materials returned to the book drops will be recorded as returned the previous business day. Return receipts are not available for items returned to a book drop.


14. Renewing Checked Out Items

Most books and some other kinds of library materials may be renewed, as long as no other borrower has requested them. Renewals may be done in two ways. You may bring the items to be renewed in person, or renew via the Your Account function in the Hawai'i Voyager library catalog. Renewals depend upon the kind of material, the collection from which the item was borrowed, and the borrower's privileges. Renewal of items from the following collections are limited as shown.

Hamilton Library:

Sinclair Library:

Circumstances that may block the renewal of an item:

How the Hawai'i Voyager library catalog indicates when an item has been renewed:

To be certain that an item has been renewed, reload the Hawaii Voyager Your Account page. You should then see a new due date next to the item title. If you see the old due date, the item was not renewed. Items which are NOT renewed are subject to fines for late return.

The library is not responsible for unforwarded, unread, or misdirected mail or email or computer malfunctions.


15. Placing Holds or Recalls on Checked Out Items

UH Manoa Faculty only: You may request delivery of UH Manoa books to your official UH office/work address under the Holds feature in the Hawaii Voyager system. Please include the following in the Comments field:

You can request that a book be held or recalled for you by placing a request in the Hawai'i Voyager library catalog. Assistance is available at any Circulation Desk or by contacting the Circulation Department in Hamilton Library (956-7203) or Sinclair Library (956-8308). All items are subject to recall if requested by another borrower. You must know your 8-digit UH Number or 10-digit library ID barcode number to use this service. Items requested will be held at the pickup branch that you specify and you will be notified by mail when the item is available. Holds and recalls may not be placed on items in the Hawaiian and Pacific Collections, the Special Research Collections, or the Wong Audiovisual Center.


16. Can't Find an Item?

You can request that the Library search for an item that is not found in its usual shelf location or on the sorting shelves. Ask at the Circulation Desk to start a search. You will be notified by email ONLY if the item is found.


17. Your Account Information in the Hawai'i Voyager Library Catalog

By accessing your account, you can check the due dates of items that you have borrowed, renew those items if no one else has requested them, find out if you owe fines or fees, and see if any books that you have requested are available for pickup. Login to Your Account in the Hawai'i Voyager library catalog. Enter your 8-digit UH number or 10-digit library ID card barcode number and your last name.


18. Lost & Found Service

Items found in the library are held at the Circulation Desk for one month. If unclaimed, items are sent to the Campus Center Information Desk.



Special Categories of Materials


19. Course Reserves

Reserve services are available to University of Hawai`i at Manoa faculty who wish to provide short-term access to required class readings and media. Placing materials on reserve helps to ensure more equitable access to materials for all students in a course. Items placed on reserve are available for use at Sinclair Library. See the following for details about using the course reserve service:

Print and Electronic Reserves
AudioVisual Reserves

20. Hawaiian and Pacific Collections

See the separate Circulation Policy for details about borrowing materials from the Hawaiian and Pacific Collections.


21. Government Documents

Federal and United Nations documents may be borrowed for 28 days with two renewals. The loan period is 28 days for all patron categories.

22. Wong Audiovisual Center

The Wong Audiovisual Center contains educational media and feature films, including video recordings such as DVDs, videotapes, and videodiscs, and sound recordings such as CDs, phonodiscs, and audiocassettes. Other media formats are also available.

Undergraduates/Graduate students.Faculty (all campuses-except Manoa) --May borrow up to 5 media items.

See Wong Audiovisual Center for more details and borrowing policies.


Updated: July, 8th 2010



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