University of Hawaii at Manoa Library

Work @ the Library

Professional Job Openings

About University of Hawai'i at Mānoa Employment

Library Internships

Student Jobs

Volunteer


Professional Job Openings

Librarian III or Librarian IV - Archivist
Hiring Unit: UHM Library Services
Location: Mānoa Campus, Hamilton Library, Archives and Manuscripts
Position Number: 0082480
Closing Date: Continuous - application review begins August 8, 2016
Salary: Salary and rank commensurate with qualifications and experience.
11 month, Full Time, Permanent
General funds.
To begin approximately Fall 2016, pending position clearance and/or availability of funding.

Duties and Responsibilities

The University of Hawai‘i at Manoa (UHM) Library seeks an innovative and dynamic individual to join the University Archives & Manuscripts Department. Under the general direction of the Acting Head of the Department, the Archivist will be responsible for the development, processing coordination, and promotion of special collections and archives in the University Archives & Manuscripts Department including, but not limited to, the Hawai‘i War Records Depository and the Japanese American Veterans Collection.

  • Selection and appraisal of manuscripts, including for the Japanese American Veterans Collection and Hawaii War Records Depository.
  • Work with the Archivist for University Records in the coordination of University Archives backlog processing projects.
  • Collaborate across Library departments through consultation to facilitate processing procedures supporting assessment, description, and access for archival collections.
  • Participate in public service hours in the University Archives and Manuscripts’ Moir Reading Room as well as fulfilling external requests.
  • Work with members of the University Archives & Manuscripts Department to develop and coordinate instruction and outreach services to the University and greater Hawaii community.
  • Prepare finding aids based on local and national standards (EAD and DACS), and contribute to standardizing processing practices across Library collections.
  • Work alongside faculty and staff across departments to provide content management for the Library’s open-source archive software.
  • Work with department faculty to update the University Archives & Manuscripts’ web page content.
  • Collaborate across departments in planning, evaluating, and implementing digital preservation policies based on best practices with emphasis on capturing/creating metadata and identifying analog materials throughout the Library’s archive and manuscript collections for reformatting to digital and/or migration to more stable media.
  • Participate in committees and special projects and may perform other duties as assigned.
  • Write grants or participate in other fund-raising activities in support of the University Archives & Manuscripts collections.
  • Other related duties as assigned.
  • Librarians are expected to be professionally active, progress successfully along the promotion and tenure track, and participate fully as members of the Library faculty.

Librarian III Minimum Qualifications

  • ALA accredited MLS or international equivalent.
  • Twenty-four (24) credits of post-baccalaureate coursework in archival studies or in a humanities or social sciences field.
  • At least three (3) years professional archival experience.

Librarian IV Minimum Qualifications

  • ALA accredited MLS or international equivalent.
  • Twenty-four (24) credits of post-baccalaureate coursework in archival studies or in a humanities or social sciences field.
  • Second master’s degree (or higher) in specialized subject area.
  • At least seven (7) years professional archival experience or four (4) years in the rank of Librarian III.

Desirable Qualifications

  • At least one year of professional archival experience in a manuscript repository or archives located at an academic or research library.
  • One year of experience arranging and describing archival material.
  • Certification by the Academy of Certified Archivists.
  • Demonstrated ability to work effectively, independently, and collaboratively with faculty, administrative, professional, and support staff.
  • Demonstrated record of initiating and designing projects and bringing them to a conclusion in a timely fashion.
  • Demonstrated effective communication skills (oral and written), including the ability to communicate effectively with students, faculty, staff, and other scholars.
  • Demonstrated proficiency in the use and configuration of archival collection management systems (such as the ArchivesSpace or Archon).
  • Demonstrated knowledge of current national data content and structure standards relevant to archival control.
  • Demonstrated experience with the arrangement, description, and preservation of born-digital records.
  • Demonstrated ability and willingness to adapt to diverse roles and responsibilities within the field of archives and special collections librarianship.
  • Prior experience providing effective reference service in a research or academic library.
  • Demonstrated experience working effectively with donors of archival collections and manuscript materials.
  • Prior experience successfully training, supervising, and collaborating with project archivists, interns, and/or volunteers on processing collections.
  • Demonstrated experience in fund raising or grant writing.
  • Demonstrated experience in providing outreach for archival collections to faculty, students, and community groups.
  • Evidence of continued professional development, involvement, or service.

To Apply:

Submit cover letter indicating how you satisfy the minimum and desirable qualifications, names, contact information (including e-mail address) of at least three (3) professional references, resume and transcripts of graduate degrees (copies acceptable; however, originals will be required upon hire) to Human Resources Specialist. Interviewees will be expected to make a presentation to library faculty and staff as part of the screening process. Review of applications will begin on August 8, 2016, and will continue until the position is filled.

Address to:
Human Resources Specialist
University of Hawai‘i at Mānoa Library
2550 McCarthy Mall
Honolulu, HI 96822
Inquiries: 808-956-7207

The University of Hawaiʻi is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/ or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Return to Top of Page

Assistant University Librarian for Library Information Technology
Hiring Unit: UHM Library Services
Location: Mānoa Campus, Hamilton Library
Position Number: 0089018
Closing Date: Continuous - application review begins June 20, 2016
Salary: Commensurate with qualifications and experience.
11 month, Full Time, Permanent
General funds.
To begin approximately Fall 2016, subject to position clearance and/or availability of funding. For best consideration, all application materials should be received by June 20, 2016.

Duties and Responsibilities

  • Under the general direction of the University Librarian, the Assistant University Librarian for Library Information Technology (AUL-LIT) provides leadership and strategic direction for all library information technology services and infrastructure in support of library operations and access to information.
  • Serves as a member of the Library’s administrative team.
  • Evaluates and improves the provision of library information technology services by assessing workflows, conducting planning, developing services, and implementing organizational change to facilitate the strategic positioning of staff and functions to efficiently and effectively serve the University community.
  • Leads process management improvement by implementing project planning frameworks and guidelines.
  • Plans ongoing staff training and development for information technology in collaboration with the Associate University Librarian for Planning, Administration and Personnel.
  • Participates in long-range planning, program development and evaluation, budget formulation, and resource allocation with other members of the Library’s administrative team.
  • Leads the development of library information technology policy on the Mānoa campus and with consortial partners.
  • Leads large-scale system deployments and collaborations including procurement of information technology support systems.
  • Provides leadership to obtain external funding via grants or other funding sources.
  • Oversees the infrastructure supporting the University of Hawai‘i at Mānoa Library technology-based operations, network and computing resources.
  • Leads efforts to identify and implement digital preservation best practices. Provides leadership to determine infrastructure requirements and workflows for digital preservation.
  • Oversees the promotion and awareness of the campus open access policy.
  • Has library-wide responsibility for planning and advancing digital library initiatives, advanced web-based services, and digital multimedia resources and services.
  • Directs research and development of applicable information technologies within the Library.
  • Provides leadership for coordination and development of synergies in digital library management.
  • Coordinates information technology initiatives with other units of the Library, the University, consortial partners, and national organizations.
  • Develops and expands campus partnerships for resource sharing and collaboration.
  • Serves as the Library’s representative to the University, state, regional, and national associations regarding library information systems and technology.
  • Serves as the Library’s primary liaison with the University’s Information Technology Services (ITS). Communicates library information technology plans and activities to faculty and administrators.
  • Coordinates with counterpart administrators at state and national levels regarding library information technology developments, initiatives and cooperative efforts.
  • Attends regional, national, and international meetings of information technology associations to maintain knowledge of trends and services.
  • Cultivates key state, national and international relationships with vendors and technology providers.
  • Defines funding needs and develops funding strategies and implementation plans with the University Librarian, the Associate University Librarian for Planning, Administration and Personnel, and the University of Hawai‘i Foundation.
  • Performs other duties as assigned, including coordinating the work of other library divisions when necessary and assuming responsibilities of Acting University Librarian when required.

Minimum Qualifications

  • Master’s degree in Library and Information Science or equivalent.
  • Eight (8) years of progressively responsible experience in research or academic libraries, or other academic or research information technology provider; demonstrated success in leading and managing organizational change; significant broad experience with current generation library management systems and/or library information technology services; thorough familiarity with trends in library and academic technology.
  • Must have attained the academic rank of B-4 (Librarian IV) or have demonstrated a record of comparable professional experience prior to appointment.
  • Demonstrated knowledge of best practices and current and emerging trends in traditional and automated technical services processes, digital preservation, the Semantic Web and linked data, scholarly communications, academic library services, and digital resource management.
  • Demonstrated strong commitment to cross-departmental collaboration and communication.
  • Demonstrated leadership in the field.
  • Excellent interpersonal and communications skills working with all levels of staff and users.
  • Strong problem-solving and analytical skills.
  • Experience with workflow analysis and/or project management.
  • Record of effective engagement with faculty and other library users in development of innovative digital systems.
  • Demonstrated understanding of scholarly communication issues, including research data curation, and the ability to engage the campus in working for change in scholarly communication.

Desirable Qualifications

  • Second Master’s (or higher) in a related field.
  • At least ten (10) years of experience in leading a research library technology or automated technical services division or equivalent experience with an academic information technology provider.
  • Successful experience working with vendors and external funding bodies.
  • Previous experience working in a multi-campus university environment.
  • Experience with open source content management system and/or institutional repository use in libraries.
  • Experience in managing the technical, fiscal, personnel, and communications aspects of change.
  • Record of significant external grant activity.
  • Demonstrated success in recruiting, retaining, and developing a talented workforce.

To Apply:

Submit cover letter indicating how you satisfy the minimum and desirable qualifications, names, contact information (including e-mail address) of at least three (3) professional references, resume and transcripts of graduate degrees (copies acceptable; however, originals will be required upon hire) to Human Resources Specialist. Review of applications will begin on June 20, 2016, and will continue until the position is filled. The University of Hawai'i is an EEO/AA Institution.

Address to:
Human Resources Specialist
University of Hawai‘i at Mānoa Library
2550 McCarthy Mall
Honolulu, HI 96822
Inquiries: 808-956-7207

Return to Top of Page

Associate University Librarian
Hiring Unit: Office of the Associate University Librarian, Planning, Administration & Personnel, Library Services
Location: Mānoa Campus, Hamilton Library
Position Number: 0089078
Closing Date: Continuous - application review begins June 17, 2016
Salary: Commensurate with qualifications and experience.
11 month, Full Time, Permanent
General funds.
To begin approximately Fall 2016, subject to position clearance and/or availability of funding. For best consideration all application materials should be received by June 17, 2016.

Duties and Responsibilities

  • Under the general direction of the University Librarian, the Associate University Librarian (AUL) manages library-wide long range strategic planning and policy development processes in accomplishing the Library’s mission to support the academic endeavors of the University.
  • This position administers the planning efforts, budgeting process and personnel system for Library Services.
  • Provides leadership in program evaluation, budget and policy formulation, and human resources planning.
  • The AUL acts on behalf of the University Librarian in his/her absence, is a member of the Library Administrative group and participates in overall policy development.
  • Coordinates and integrates the University Library’s strategic long range program planning with University and Manoa campus strategic objectives; includes budget projection and analyses, budget preparation, and human resource planning and development and long-range space projection and building planning activities.
  • Directs activities of the Library Services personnel management program including supervision of such activities as: administration of academic promotion and tenure procedures, staff planning, recruitment, interviewing, placement, EEO/AA review, salary recommendation, contract administration, counseling, staff development and training, and removal procedures.
  • The Library Services program employs 137 FTE (70.5 permanent BOR and 66.5 permanent Civil Service positions), and 11 FTE in temporary BOR positions.
  • Oversees the Library’s Fiscal Office and Fund Accounting program which is responsible for the Library’s $16 million plus budget (general, special and other funds.
  • Works with the Assistant University Librarian and all library department heads in order to carry out administrative functions and coordinate planning and development efforts.
  • Directs the initiation, planning, coordination and implementation of Library-wide projects including preparation of grant requests, preparation of legislative testimony, and conduct of self-studies and leadership of special focus task forces.
  • Serves as the Library’s representative to the university in the absence of the University Librarian. Maintains contacts with University’s personnel officials and administrators.
  • Maintains contact with counterpart administrators at state and national levels regarding planning, budgeting, personnel and management.
  • Attends regional and national meetings of library management associations such as LAMA (Library Administration and Management Association) to maintain knowledge of trends and best practices in library administration.
  • Participates as a member of the Library’s administrative leadership team. Performs other duties as assigned, including Acting University Librarian as required.

Minimum Qualifications

  • Master’s degree in Library Science, Information Science, or equivalent and second master’s degree.
  • Eight (8) years of progressively responsible administrative experience in an academic library, including experience in library wide program planning, human resources administration and budget development.
  • Demonstrated success in leading and managing organizational change.
  • Must have attained the rank of Librarian IV (B4) or comparable experience prior to appointment.
  • Demonstrated knowledge of best practices and current trends in library management and organizational development.
  • Strong interpersonal and leadership skills.
  • Thorough understanding of current issues facing research libraries including the changes in scholarly communication.
  • Ability to be flexible and creative in accomplishing library objectives.

Desirable Qualifications

  • MBA, MHRD, Master’s in Education Administration or related field.
  • At least 5-10 years of experience in leading a research library administrative division or equivalent experience in another University setting.
  • Previous experience working in institutions with faculty status for librarians.
  • Previous experience working in a unionized environment.
  • Knowledge of online fiscal and human resources systems.
  • Knowledge of use and application of statistics for administrative work.

To Apply:
Submit cover letter indicating how you satisfy the minimum and desirable qualifications, names, contact information (including e-mail address) of at least three (3) professional references, resume and transcripts of graduate degrees (copies acceptable; however, originals will be required upon hire) to Human Resources Specialist. The University of Hawai'i is an EEO/AA Institution.

Address to:
Human Resources Specialist
University of Hawai‘i at Mānoa Library
2550 McCarthy Mall
Honolulu, HI 96822
Inquiries: 808-956-7207

Return to Top of Page

Librarian II or Librarian III - Hawaiian Materials Cataloging/Metadata Librarian
Department: Cataloging
Position Number: 0086276
Closing Date: Continuous until filled - application review begins June 1, 2016
Salary: Salary and rank commensurate with qualifications and experience
11 month, Full Time, Permanent, Tenure Track
To begin approximately Fall 2016, subject to position clearance and/or availability of funding.

Duties and Responsibilities

  • Under the direction of the Head of Cataloging, performs original and complex copy cataloging for library resources in a variety of languages, subjects, and formats.
  • Serves as the lead cataloger of materials for the Hawaiian Collection.
  • Catalogs library resources using RDA, LC-PCC PS, PCC standard record guidelines, LC classification and subject headings, and MARC21 formats.
  • Contributes name, series, and subject authority records through NACO/SACO cooperative programs. Participates in the BIBCO program.
  • Provides quality control of metadata, including bibliographic, authority, and holdings records.
  • Helps support the growing need for metadata management beyond the traditional ILS in order to facilitate access to digitized and born-digital material.
  • Participates in developing and reviewing departmental policies and procedures.
  • Maintains awareness of trends in cataloging, metadata, access, and discovery.
  • Librarians are expected to progress successfully along the promotion and tenure track and participate fully as members of the library faculty.

Librarian II Minimum Qualifications

  • ALA accredited MLS or equivalent.

Librarian III Minimum Qualifications

  • ALA accredited MLS or equivalent.
  • Three years of appropriate professional experience.
  • Twenty-four post-baccalaureate credits of academic study.

Desirable Qualifications

  • Completion of cataloging coursework beyond an introductory cataloging course, or experience in the application of cataloging standards, including AACR2r, RDA, LCRI, LC-PCC PS, MARC21, LCSH, and LCC.
  • Proficiency in reading Hawaiian language at a level sufficient to do bibliographic description, subject analysis, and authority work.
  • Experience cataloging audiovisual material.
  • Experience cataloging continuing resources and familiarity with CONSER standards and guidelines.
  • Experience with an integrated library system (e.g., Ex Libris Voyager) and OCLC cataloging software (e.g., Connexion client).
  • Experience with non-MARC metadata schemas (e.g., Dublin Core, EAD, METS, MODS, TEI).
  • Demonstrated ability to work effectively independently and in teams.
  • Evidence of strong oral and written communication skills.

To Apply:
Submit cover letter indicating how you satisfy the minimum and desirable qualifications, names, contact information (including e-mail address) of at least three (3) professional references, resume and transcripts of graduate degrees (copies acceptable; however, originals will be required upon hire) to Human Resources Specialist. Review of applications will begin on June 1, 2016, and will continue until the position is filled. The University of Hawai'i is an EEO/AA Institution.

Address to:
Human Resources Specialist
University of Hawai‘i at Mānoa Library
2550 McCarthy Mall
Honolulu, HI 96822
Inquiries: 808-956-7207

Return to Top of Page


About University of Hawai'i at Manoa Employment

The University of Hawai'i is an equal opportunity/affirmative action institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status,national guard absence, or status as a covered veteran.

Individuals with disabilities who need a reasonable accommodation for the application or hiring process are encouraged to contact the EEO/AA coordinator(s) for the campus.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: http://ope.ed.gov/security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10A of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

BENEFITS: Include vacation and sick leave accumulated at 14 hours per month each, 13 paid holidays, choice of group medical insurance and state retirement benefits which are vested after 10 years of service. Librarians are appointed to Library Services as a unit of the University. Librarians are represented by a faculty-wide, exclusive bargaining agent, the University of Hawai'i Professional Assembly. Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. 

APPLICANTS: with re-employment rights or priority status are responsible for informing the recruiting unit, which will verify eligibility with the employing unit as provided by the BU 08 contract.

THE LIBRARY: The University of Hawai'i Library has a staff of 151 full time employees and a collection of 3.1 million volumes. The materials budget approaches $6 million. It is a member of ARL. It uses OCLC as bibliographic resources and the Ex Libris Voyager automated library system for all public online catalog and processing functions.

THE UNIVERSITY: The University of Hawai'i at Manoa is the major research campus of the University of Hawai'i system. It is a land, sea and space grant institution with an enrollment of 20,400 students. Doctorates are granted in 58 fields.

Return to Top of Page

Library Internships

Internships are usually unpaid and offered for course credit through the Library and Information Studies Program of the Department of Information and Computer Science. For more information, visit the Library Internship Program (LIS 690) Web page.

Return to Top of Page

Student Jobs

Get out of the heat and work at Hamilton Library or Sinclair Library
Did you know that Hamilton Library or Sinclair Library employ up to 300 students? Be cool and work for us! To apply for a job at either library, you'll need to check your eligibility at the UH Student Employment Office. On the next page, click on the "login HERE" in the top right corner. Then look for the "Students" area and login using your UH logon and password. Then click on "Am I eligible to work?" in the top left corner.

Once the employment office verifies your status as a student within the UH system, search SECE's website for library jobs. To find these - once you've logged in, enter Oahu as the island, UH Manoa as the other location, and then enter "Library" as the category. Once you have located a job description of interest, follow the directions posted on the description to apply. Don't forget to print out the referral form and bring that to your interview.

Sinclair Library has an application form that we would like you to fill out also download it here: Sinclair Library Job Application

If you have any questions you may contact the employment office at (808) 956-7007 to talk to an employment specialist. Good luck!

Return to Top of Page

Volunteer @ the Library

We always appreciate the work of our volunteers in the Library. To find out how you can help, please contact library@hawaii.edu.

Return to Top of Page
Terms of Use  |  UH Mānoa  |  UH System  |  Ask Us
University of Hawai‘i at Mānoa Library  |  2550 McCarthy Mall  |  Honolulu, Hawaii 96822 USA
808-956-7214 (Reference)  |  808-956-7203 (Circulation)  |  808-956-7205 (Administration)
808-956-5968 (fax)  |  library@hawaii.edu